Intellectual Property Legal Assistant

Scarinci Hollenbeck is a growing practice of over 60 experienced attorneys. We serve the niche practice areas most often required by the owners and leaders of corporations. We offer a full range of services and have developed our business law practice with the expertise and specialization necessary to serve our clients as they adapt to the shifting economic landscape.

Reporting to the Legal Paraprofessionals Manager, this role will be responsible for supporting 3-6 attorneys with all administrative aspects of the Intellectual Property Law section specialty.

• Provides administrative support of general office duties such as printing, scanning, and copying.
• Arranges couriers, court reporters, expert witnesses, and other special functions.
• Assists with proper case screening and origination process to include initial conflict check in collaboration with the Records Department, creates and maintains reliable and accurate filing system for electronic documents.
• Attends and takes notes at meetings.
• Attends to incoming phone calls on behalf of assigned attorneys.
• Closes concluded matters per attorney direction.
• Corresponds frequently with internal billing department.
• Drafts and proofreads correspondence, discovery, minutes, pleadings, contracts and varied other documents.
• E-files both via NJ E-Courts as well as New York State Courts Electronic Filing (NYSCEF), and PACER.
• Inputs attorney time into time keeping software as requested.
• Maintains accurate client file legal documents both physically and electronically.
• Maintains attorney calendars by planning and scheduling meetings, appointments, and both onsite and remote conferences.
• Prepares check requests and submits purchase orders as needed.
• Prepares expense reports.
• Prepares transmittal for quarterly Sound Exchange disbursements.
• Redacts, bate stamps, and organizes documents for production.
• Updates contact information for attorneys.
• Performs other duties as assigned.

• Associate degree or equivalent experience
• Minimum 1-2 years law firm experience, ideally in Intellectual Property.
• Ability to function well in a high-paced environment.
• Ability to maintain confidential and sensitive information and to exercise discretion and good judgement.
• Effective time management skills and excellent organizational skills.
• Excellent verbal and written communication skills.
• Proficient understanding of legal terminology and principles, research methods, court processes.
• Strong analytical and problem-solving skills.
• Strong attention to detail particularly in proofreading.
• Strong technology skills and proficiency in Microsoft Office Suite.

• Notary preferred.

• In office work at the Little Falls, NJ location.
• Full-time, non-exempt, Monday to Friday 9:00 a.m. – 5 p.m. (one hour lunch).
• Overtime (over 40 hours) may be required from time to time.
• Compensation range $60,000 – $70,000 (dependent upon relevant experience).

Scarinci Hollenbeck is an Equal Opportunity Employer.

Submit resume through our career portal or send to careers@sh-law.com.